The following information is provided to holders of unclaimed property -- banks, businesses, corporations, financial institutions and other entities required by Pennsylvania law to report their holdings of unclaimed property.  Reports are due by April 15 of each year, and property must be forwarded to the state for safekeeping.

• Treasury Department Administrative Appeal Regulations

• Frequently Asked Unclaimed Property Reporting Questions


The Pennsylvania Treasury Department's Bureau of Unclaimed Property accepts unclaimed property reports in written format as well as by electronic means.  To simplify the electronic reporting process and conform to national standards, the Bureau of Unclaimed Property has adopted the National Association of Unclaimed Property Administrators (NAUPA) reporting format. This format is accepted by more than 30 states. If you report property to more than one state, chances are you will be able to use the NAUPA format for all your reports.

Electronic Reports

* must be in the NAUPA II format
* recommended reporting process
* reporting process for businesses submitting more than 10 properties
* separate files for tangible and intangible property are required

HRS Pro Software  (this is a link to another website)
The Holder Reporting System (HRS) Pro software generates National Association of Unclaimed Property Administrators (NAUPA) formatted unclaimed property reports accepted by most states.  

Address Courier Deliveries of Intangible Unclaimed Property Reports, Payments and Electronic Media to:
     Commonwealth of Pennsylvania
     Bureau of Unclaimed Property
     Lockbox 53473
     101 North Independence Mall East
     Philadelphia, PA 19106

Address United States Postal Service Deliveries of Intangible Unclaimed Property Reports, Payments and Electronic Media to:
     Commonwealth of Pennsylvania
     Bureau of Unclaimed Property
     P.O. Box 8500-53473
     Philadelphia, PA 19178-3473
Address Deliveries of Negative Reports to:
     Pennsylvania Treasury Department
     Bureau of Unclaimed Property
     P.O. Box 1837
     Harrisburg, PA 17105-1837
Address Tangible Deliveries of Unclaimed Property Reports, Payments and Electronic Media to:
     Commonwealth of Pennsylvania
     Bureau of Unclaimed Property
     Vault, Finance Building
     Harrisburg, PA 17120

.

Written Reports / Forms

** The following forms are available to businesses reporting nine or fewer properties. (The Unclaimed Property Program requests holders reporting 10 or more properties to report electronically.)

NEW FOR THIS YEAR: You can now type directly into the reporting forms and save, print, and e-mail your information to us! Please note, the Treasury Department cannot accept electronic versions of the Holder Request Reimbursement (AP-5) due to the notary requirement. However, you can still type into the AP-5, save and print the form, and then mail it to us.

The forms are furnished in an Adobe (.pdf) format. If you have Adobe Reader installed as a plug-in to your browser, you should be able to type into, save, and print these forms from your computer.

If you do not already have a copy of the Adobe Reader, you may download a free copy from the Adobe Web site.

Get Acrobat Reader

If you have any questions, need additional information, or experience problems downloading the forms, contact the Treasury Department's Bureau of Unclaimed Property, Reporting Division:

Phone: 1-800-379-3999
E-mail:  Reporting Division
UnclaimedPropertyReporting@patreasury.org


 

Unclaimed Property Reporting Booklet and Instructions
(26 pages, 1,631KB, revised March 2008)
  This twenty-six page document includes instructions for preparing and filing tangible and intangible unclaimed property reports.
   
Report of Abandoned and Unclaimed Property Verification and Checklist (AP-1)
(2 pages, 34KB, revised April 2008)

This two page form (including a checklist for specifically identifying the property you are reporting) is required for all reporting methods of unclaimed property.  This form should be filed with the Pennsylvania Treasury Department no later than April 15 of each year.

You may type directly into the form, print, and mail it or send an electronic copy via e-mail to unclholders@patreasury.org.

If you send an electronic copy, the signature requirement is waived.

 
Negative Reporting (No Unclaimed Property to Report)    

Even if you have no unclaimed property to report, or if your company ceased operation this year, you must still file the Verification and Check List form (AP-1) and complete the information requested by the reporting deadline of April 15th to maintain an active reporting history. See the paragraph above for information on the AP-1 form.

You may type directly into the form, print, and mail it or send an electronic copy via e-mail to unclholders@patreasury.org.

If you send an electronic copy, the signature requirement is waived.

Negative Reporting Exemptions:
The Treasury Department exempts the following entities from filing annual negative reports if they have no reportable unclaimed property:      • Estates
     • Trusts
     • Sole Proprietorships
     • 501 C3 Status non-profit organizations  
 
Report of Abandoned and Unclaimed Property (AP-2)
(1 page, 24KB, revised April 2008)

The AP-2 is a ten-page form to report all Intangible Unclaimed Property.  This form should be filed with the Pennsylvania Treasury Department, along with Form AP-1, and accompany the payment of property by April 15 of each year.

You may type directly into the form, print, and mail it or send an electronic copy via e-mail to unclholders@patreasury.org.
    
Summary Sheet of Reported Items (AP-3)
(1 page, 23KB, revised April 2008)

This one-page form to summarize the property you are reporting and the amounts you are remitting must be filed with the Pennsylvania Treasury Department, along with Form AP-1, no later than April 15 of each year.

You may type directly into the form, print, and mail it or send an electronic copy via e-mail to unclholders@patreasury.org.
    
Summary Sheet of Aggregates (AP-4)
(1 page, 20KB, revised April 2008)

This one-page form to itemize the property valued at under $50 must to be filed with Treasury, along with Form AP-1, no later than April 15 of each year.

You may type directly into the form, print, and mail it or send an electronic copy via e-mail to unclholders@patreasury.org.
    
Holder Request for Reimbursement (AP-5)
Instructions for Holder Request for Reimbursement (AP-5 Instructions)
(2 page, 14KB, revised April 2008)

This three-page form (plus a one-page instruction sheet) is for completion by holders seeking reimbursement from the Pennsylvania Treasury Department for funds turned over to Treasury, but for which the rightful owner (or owner's representative) has since submitted a claim.

You may type into the form, print, and mail it ONLY. Treasury will not accept this form electronically.

The notarized statement on page three must be completed before Treasury will process the request for reimbursement and make payment.

    
Unclaimed Property Tangible Assets Inventory List (TUP-40)
(1 page, 23KB, revised April 2008)

This one-page form (which may be copied if additional space is needed) is used to report all Tangible Unclaimed Property such as the contents of safe deposit boxes.

You may type directly into the form, print, and mail it or send an electronic copy via e-mail to unclholders@patreasury.org.

If you send an electronic copy, the signature requirement is waived.

 
Due Diligence Verification Form A
(1 page, 23KB, revised April 2008)

*For holders who are not holders of securities (transfer agents)

This verification form should be completed by holders stating what, if any, due diligence has been performed on non securities property, and returned with your unclaimed property holder report.

You may type directly into the form, print, and mail it or send an electronic copy via e-mail to unclholders@patreasury.org.

If you send an electronic copy, the signature requirement is waived.

 
Due Diligence Verification Form B
(1 page, 23KB, revised April 2008)
*For holders of securities (transfer agents) only

This verification form should be completed by holders to verify that SEC Due Diligence regulations have been met for all securities property and returned with your unclaimed
property holder report.

You may type directly into the form, print, and mail it or send an electronic copy via e-mail to unclholders@patreasury.org.

If you send an electronic copy, the signature requirement is waived.

 
Pennsylvania Dormancy Matrix 
(1 page, 46K, revised December 2006)
  This one-page document includes examples of properties and corresponding dormancy periods.
 
Dormancy Matrix for all 50 states
(1 page, revised March 2007)
  This one-page document includes examples of properties and corresponding dormancy periods for all 50 states, including PA
 
State & County Codes
(1 page, 34KB, revised December 2006)
This one-page listing includes state abbreviations and numeric county codes for use when reporting unclaimed property.
    
NAUPA Standard Reporting Codes - this is a link to another Web site
(including ownership, relationship and property codes)
The codes are provided in the appendices of the NAUPA Standard Electronic File Format publication.
    
 
 
Copyright (c) The Pennsylvania Treasury Department 2005