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Attention Businesses…Do you have questions about a letter you received from the Bureau of Unclaimed Property?
The Bureau of Unclaimed Property mailed letters to businesses in Pennsylvania and the Mid-Atlantic States. If you received this letter, please click here for answers to frequently asked questions.
Voluntary Disclosure Agreement:
The Bureau of Unclaimed Property encourages businesses to voluntarily comply with Pennsylvania’s Unclaimed Property Law by filing a report annually on April 15. For businesses that have never filed a report and would like to come into compliance, the Bureau of Unclaimed Property offers a Voluntary Disclosure Agreement to bring companies up-to-date with their annual filing while receiving amnesty from penalties and interest. Learn more...
The Treasury Department has recently become aware that contacts are being made to companies, claiming to represent Treasury's Bureau of Unclaimed Property, and requesting for copies of their preliminary 2009 unclaimed property filing/report. Please be advised that Treasury does not request preliminary copies of unclaimed property reports. Should you receive this type of request, please contact Treasury at 1-800-379-3999.
Businesses, organizations, and government entities in Pennsylvania must file an unclaimed property report with Treasury by April 15 of each year, and should even file if they have no property to report. Any holder that does not file a report by April 15 may be subject to interest and penalties. These reporting requirements are supported by law under the Pennsylvania Abandoned and Unclaimed Property Act.
The following entities are exempt from filing annual negative reports if they have no property to report:
• Estates
• Trusts
• Sole proprietorships
• 501(c)(3) tax-exempt organizations.
The Pennsylvania Treasury Department's Bureau of Unclaimed Property accepts unclaimed property reports in written format as well as by electronic means. To simplify the electronic reporting process and conform to national standards, the Bureau of Unclaimed Property has adopted the National Association of Unclaimed Property Administrators (NAUPA) reporting format. This format is accepted by more than 30 states. If you report property to more than one state, chances are you will be able to use the NAUPA format for all your reports.
Electronic Reports
You may type directly into the form, print, and mail it or send an electronic copy via e-mail to unclholders@patreasury.org.
If you send an electronic copy, the signature requirement is waived.
- must be in the NAUPA II format
- recommended reporting process
- reporting process for businesses submitting more than 10 properties
- separate files for tangible and intangible property are required
The Holder Reporting System (HRS) Pro software generates National Association of Unclaimed Property Administrators (NAUPA) formatted unclaimed property reports accepted by most states. Learn more...
Mailing Instructions for Holder Reports and Checks
Courier Deliveries of Intangible Unclaimed Property Reports, Payments and Electronic Media to:
Commonwealth of Pennsylvania
Bureau of Unclaimed Property
Lockbox 53473
101 North Independence Mall East
Philadelphia, PA 19106
United States Postal Service Deliveries of Intangible Unclaimed Property Reports, Payments and Electronic Media to:
Commonwealth of Pennsylvania
Bureau of Unclaimed Property
P.O. Box 8500-53473
Philadelphia, PA 19178-3473
Deliveries of Negative Reports to:
Pennsylvania Treasury Department
Bureau of Unclaimed Property
P.O. Box 1837
Harrisburg, PA 17105-1837
Tangible Deliveries of Unclaimed Property Reports, Payments and Electronic Media to:
Commonwealth of Pennsylvania
Bureau of Unclaimed Property
Vault, Finance Building
Harrisburg, PA 17120
.Written Reports / Forms
** The following forms are available to businesses reporting nine or fewer properties. (The Unclaimed Property Program requests holders reporting 10 or more properties to report electronically.)
NEW FOR THIS YEAR: You can now type directly into the reporting forms and save, print, and e-mail your information to us! Please note, the Treasury Department cannot accept electronic versions of the Holder Request Reimbursement
(AP-5) due to the notary requirement. However, you can still type into the AP-5, save and print the form, and then mail it to us.
The forms are furnished in an Adobe (.pdf) format. If you have Adobe Reader installed as a plug-in to your browser, you should be able to type into, save, and print these forms from your computer. Download Adobe Acrobat
If you have any questions, need additional information, or experience problems downloading the forms, contact the Treasury Department's Bureau of Unclaimed Property, Reporting Division:
Phone: 1-800-379-3999
E-mail: Reporting Division
UnclaimedPropertyReporting@patreasury.org
Unclaimed Property Reporting Booklet & Instructions
This twenty-six page document includes instructions for preparing and filing tangible and intangible unclaimed property reports. Learn more...
Report of Abandoned and Unclaimed Property Verification and Checklist (AP-1)
This three page form is required for all reporting methods of unclaimed property. This form should be filed with the Pennsylvania Treasury Department no later than April 15 of each year. Download form...
You may type directly into the form, print, and mail it or send an electronic copy via e-mail to unclholders@patreasury.org.
Negative Reporting (No Unclaimed Property to Report)
This form can be used to manually file a negative report, which should be filed with the Pennsylvania Treasury Department no later than April 15 of each year. Download form... | Online Negative Reporting
Your report will be automatically uploaded into the unclaimed property database and no hard copy submission is necessary. The deadline for submission of negative reports, like all other reports, is April 15th. By filing a negative report, when your company or organization does not have any reportable unclaimed property, will help maintain an “active” reporting status.
You may type directly into the form, print, and mail it or send an electronic copy via e-mail to unclholders@patreasury.org.
Report of Abandoned and Unclaimed Property (AP-2)
The AP-2 is a five-page form to report all Intangible Unclaimed Property. This form should be filed with the Pennsylvania Treasury Department, along with Form AP-1, and accompany the payment of property by April 15 of each year. Download form...
You may type directly into the form, print, and mail it or send an electronic copy via e-mail to unclholders@patreasury.org.
Summary Sheet of Reported Items (AP-3)
This one-page form to summarize the property you are reporting and the amounts you are remitting must be filed with the Pennsylvania Treasury Department, along with Form AP-1, no later than April 15 of each year. Download form...
You may type directly into the form, print, and mail it or send an electronic copy via e-mail to unclholders@patreasury.org.
Summary Sheet of Aggregates (AP-4)
This one-page form to itemize the property valued at under $50 must to be filed with Treasury, along with Form AP-1, no later than April 15 of each year. Download form...
You may type directly into the form, print, and mail it or send an electronic copy via e-mail to unclholders@patreasury.org.
Holder Request for Reimbursement (AP-5)
This three-page form (plus a one-page instruction sheet) is for completion by holders seeking reimbursement from the Pennsylvania Treasury Department for funds turned over to Treasury, but for which the rightful owner (or owner's representative) has since submitted a claim. Instructions | Download form...
You may type into the form, print, and mail it ONLY. Treasury will not accept this form electronically. The notarized statement on page three must be completed before Treasury will process the request for reimbursement and make payment.
Holder Reporting Errors (AP-7)
This three-page form (plus a one-page instruction sheet) is for completion by holders seeking reimbursement from the Pennsylvania Treasury Department for funds turned over to Treasury, but for which the property was remitted in error. Instructions | Download form...
You may type into the form, print, and mail it ONLY. Treasury will not accept this form electronically. The notarized statement on page three must be completed before Treasury will process the request for reimbursement and make payment.
Unclaimed Property Tangible Assets Inventory List (TUP-40)
This one-page form (which may be copied if additional space is needed) is used to report all Tangible Unclaimed Property such as the contents of safe deposit boxes. Download form...
Due Diligence Verification Form A
*For holders who are not holders of securities (transfer agents)
This verification form should be completed by holders stating what, if any, due diligence has been performed on non securities property, and returned with your unclaimed property holder report. Download form...
Due Diligence Verification Form B
*For holders of securities (transfer agents) only
This verification form should be completed by holders to verify that SEC Due Diligence regulations have been met for all securities property and returned with your unclaimed property holder report. Download form...
Pennsylvania Dormancy Matrix
This one-page document includes examples of properties and corresponding dormancy periods. Learn more...
Dormancy Matrix for all 50 states
This one-page document includes examples of properties and corresponding dormancy periods for all 50 states, including PA. Learn more...
State & County Codes
This one-page listing includes state abbreviations and numeric county codes for use when reporting unclaimed property. Learn more...
NAUPA Standard Reporting Codes (including ownership, relationship and property codes)
The codes are provided in the appendices of the NAUPA Standard Electronic File Format publication. Learn more...
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